Student Organizations Account Deposits/Reimbursements

Account Deposit Procedures

1. Obtain a Cash Receipt Voucher (Deposit Slip) from The Office of Student Life.
2. All checks should be made out to UTHSCSA and must be stamped before depositing (stamp is available in the Office of Student Life).
3. Organization's president or treasurer is responsible for taking deposit to Cashier's Window on the third floor of the School of Medicine (next to the Medical Dean's offices).
4. Bring receipt back to The Office of Student Life.

• All deposits must be received by the Cashier's Window by 4:45 p.m. (Monday-Friday).
• Deposits may be a combination of cash and checks.
• All deposits in excess of $200.00 must be deposited on the same day.
• Deposits less than $200.00 must be deposited by the third working day.
• Any monies collected on Friday must be deposited on that Friday.

Reimbursements & Purchases

• Receipts must be brought within 30 days following the date of purchase. After 30 days, no reimbursement may be given or made. NO EXCEPTIONS!
• If a student who is not on the signature card needs reimbursement, then the signature of an officer on the signature card must accompany the receipt.
• If receiving reimbursement for food provided for an event or meeting, a sign in sheet must accompany the receipt.
• Checks will be mailed to students’ local address unless otherwise requested to have check delivered to The Office of Student Life for pick up. Reimbursement checks will be received approximately 2-3 weeks later.